DIRCO Catering Panel Appointment Tender - Gauteng

Share this tender

Description

INVITATION FOR THE APPOINTMENT OF SERVICE PROVIDERS TO FORM PART OF A PANEL(DATABASE) OF CATERING SERVICE PROVIDERS AT DEPARTMENT OF INTERNATIONAL RELATIONS AND COOPERATION FOR A PERIOD OF TWO (2) YEARS.

What this tender is about

The Department of International Relations and Cooperation (DIRCO) invites service providers to join a panel for catering services. This is a request for bid to establish a database of caterers for a period of two years. Bidders must submit firm prices. A briefing session will be held on 3 September 2026. The tender closes on 15 September 2026 at 11:00 AM. All offers must be valid for 120 days from the closing date. The delivery location is 460 Soutpansberg Road, Or Tambo Building, Rietondale, 0084.

Scope of work

• Appointment of service providers to form part of a panel (database) of catering service providers at the Department of International Relations and Cooperation for a period of two years.
• Provide catering services including morning tea, coffee, refreshments, set menus (Menu 01 to 05), mid-day tea, coffee, and refreshments.(FINAL SBD 3.1 DIRCO 04-2026-2027.x..., sheet YEAR 1)
• Provide equipment hire for table wear for 10 people, including tables, chairs, waitrons, ice buckets, tablecloths, napkins, and centre pieces.(FINAL SBD 3.1 DIRCO 04-2026-2027.x..., sheet YEAR 1)
• Provide catering equipment for 10 people, including china, cutlery, glassware, cruet sets, toothpick holders, table numbers, and chaffing dishes.(FINAL SBD 3.1 DIRCO 04-2026-2027.x..., sheet YEAR 1)

Important requirements

• Only firm prices will be accepted. Non-firm prices, including those subject to exchange rate variations, will not be considered.(FINAL SBD 3.1 DIRCO 04-2026-2027.x..., sheet YEAR 1)
• A separate pricing schedule must be submitted for each delivery point if different delivery points influence pricing.(FINAL SBD 3.1 DIRCO 04-2026-2027.x..., sheet YEAR 1)
• Offers must be valid for 120 days from the closing date of the bid.(FINAL SBD 3.1 DIRCO 04-2026-2027.x..., sheet YEAR 1)
• Reference letters must be completed by the client, signed, stamped, and completed on the company's official letterhead to be considered valid.(REFERENCE LETTER TEMPLATE.docx, section start)

How to submit

• Submit pricing schedules for Year 1 and Year 2. Offers must be valid for 120 days from the closing date.(FINAL SBD 3.1 DIRCO 04-2026-2027.x..., sheet CONSOLIDATION)

What is in the documents

• FINAL SBD 3.1 DIRCO 04-2026-2027.xlsx

  This document contains the pricing schedules for Year 1, Year 2, and a consolidation sheet for the catering services tender. It outlines the required items for morning tea, set menus, mid-day tea, equipment hire, and catering equipment, with fields for pricing.

• REFERENCE LETTER TEMPLATE.docx

  This document provides a template for reference letters required from previous clients. It specifies the information to be included, such as company names, scope of work, contract details, and level of satisfaction, along with a declaration and signature section.

Tender documents (3)

• DOCREFERENCE LETTER TEMPLATE.docx
• PDFDIRCO 04-2026-2027.pdf
• XLSFINAL SBD 3.1 DIRCO 04-2026-2027.xlsx

Contact person