PRASA RFP for Annual Report and Corporate Plan Design Services

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Description

REQUEST FOR PROPOSAL (RFP) FOR THE APPOINTMENT OF A SERVICE PROVIDER FOR THE DESIGN, LAYOUT, PROOFREADING, EDITING AND PRINTING OF INTEGRATED ANNUAL REPORTS AND CORPORATE PLANS FOR A PERIOD OF 3 YEARS

What this tender is about

The Passenger Rail Agency of South Africa (PRASA) is inviting proposals for a service provider to handle the design, layout, proofreading, editing, and printing of Integrated Annual Reports and Corporate Plans. This contract is for a period of three years. Key services include design concepts, layout, proofreading, editing, and printing for corporate plans (up to 100 pages), annual reports (up to 250 pages), and business plans (up to 50 pages). The scope also covers PowerPoint design templates and photography. A compulsory briefing session will be held on 2026-10-26 at 10:00. Proposals must be submitted by 2026-11-16 at 12:00.

Scope of work

• Design, layout, proofreading, editing, and printing of Integrated Annual Reports and Corporate Plans for a period of 3 years.
• Design concepts, revisions, layout, proofreading, editing, and printing for Corporate Plans (100 pages).(Annexure C Schedule of Prices_Corp..., sheet Schedule of Prices A)
• Design concepts, revisions, layout, proofreading, editing, and printing for Annual Reports (250 pages).(Annexure C Schedule of Prices_Corp..., sheet Schedule of Prices A)
• Design concepts, revisions, layout, proofreading, and printing for Business Plans (50 pages).(Annexure C Schedule of Prices_Corp..., sheet Schedule of Prices A)
• Creation of PowerPoint design templates in line with corporate plan themes.(Annexure C Schedule of Prices_Corp..., sheet Schedule of Prices A)
• High resolution photography for Executive Team, Board of Control, People/Commuters, and Facilities.(Annexure C Schedule of Prices_Corp..., sheet Schedule of Prices A)

Important requirements

• Service provider must be registered with the Companies and Intellectual Property Commission (CIPC) and any other relevant professional bodies.(ANNEXURE E - DRAFT Contract For th..., section WARRANTIES)
• Service provider must possess the experience, ability, and expertise to carry out the required services.(ANNEXURE E - DRAFT Contract For th..., section WARRANTIES)
• The service provider shall allocate properly trained, skilled, and qualified Personnel to perform the Services.(ANNEXURE E - DRAFT Contract For th..., section OBLIGATIONS OF THE SERVICE PROVIDER)
• The service provider must ensure its organisation and Personnel are adequately insured under relevant professional indemnity insurance policies.(ANNEXURE E - DRAFT Contract For th..., section SERVICE PROVIDER'S PERSONNEL)

How to submit

• Proposals must be submitted by 2026-11-16 at 12:00.

What is in the documents

• Annexure C Schedule of Prices_Corporate Plans_Integrated Annual Report_ Tender_18092026.xlsx

  This document details the pricing schedule for various services including design concepts, layout, proofreading, editing, printing, PowerPoint templates, and photography for Corporate Plans, Annual Reports, and Business Plans.

• ANNEXURE E - DRAFT Contract For the Design and Production of Annual Reports and Corporate Plans.docx

  This document outlines the draft Service Level Agreement between PRASA and the Service Provider, covering terms such as commencement, duration, obligations of both parties, payment, confidentiality, and dispute resolution.

Tender documents (6)

• PDFMaster RFP -.pdf
• XLSAnnexure C Schedule of Prices_Corporate Plans_Integrated Annual Report_ Tender_18092026.xlsx
• DOCANNEXURE E - DRAFT Contract For the Design and Production of Annual Reports and Corporate Plans.docx
• PDFAnnexure B FORM C .pdf
• PDFANNEXURE A APPENDICES - PRASA TENDER RETURNABLE FORMS.pdf
• PDFANNEXURE F - RFP Clarification Form.pdf

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