Billing Software for King Shaka International Airport

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Description

Billing Software

What this tender is about

Airports Company South Africa (ACSA) is procuring the supply and maintenance of Automatic Meter Reading (AMR) billing software for electricity and water. This service is required for a period of six months at King Shaka International Airport. The objective is to achieve energy savings, accurate billing, and comprehensive reporting with historical trend analysis. This contract serves as a temporary solution while a long-term provider is procured. Bidders must submit their offers in accordance with the pricing schedules provided, including a detailed breakdown of costs. The closing date for submissions is 5 November 2026.

Scope of work

• Supply and maintenance of Automatic Meter Reading (AMR) billing software for electricity and water.(NEC3 - TSC Request for Quotation f..., section PROJECT NAME AND NUMBER:29088)
• The service includes automating metering data collection, analysis, reporting, and system diagnosis.(NEC3 - TSC Request for Quotation f..., section Executive overview)
• Installation of newly identified metering points/spares to meter all points of consumption, including water.(NEC3 - TSC Request for Quotation f..., section Executive overview)
• The contract duration is 6 months from the starting date of 01 December 2025.

Important requirements

• Bidders must provide a detailed breakdown of costs and price in accordance with the provided pricing schedules.(NEC3 - TSC Request for Quotation f..., section C2.1 Pricing Assumptions)
• All rates quoted will apply to Task Orders for additional work outside scheduled maintenance.(NEC3 - TSC Request for Quotation f..., section C2.1 Pricing Assumptions)
• Monthly maintenance price must include all applicable costs such as labour, consumables, and travel.(NEC3 - TSC Request for Quotation f..., section C2.1 Pricing Assumptions)
• The final offer must be inclusive of VAT, with the VAT portion indicated separately.(NEC3 - TSC Request for Quotation f..., section C2.1 Pricing Assumptions)
• Contractors must be in good standing with the Compensation Fund or Licensed Insurer, with a letter required prior to commencing work.(NEC3 - TSC Request for Quotation f..., section INSURANCE)
• Contractors must possess Public Liability Insurance Cover and any other insurance cover to adequately provide for possible losses.(NEC3 - TSC Request for Quotation f..., section INSURANCE)

How to submit

• Offers must be submitted in accordance with the pricing schedules provided, including a detailed breakdown of costs.(NEC3 - TSC Request for Quotation f..., section C2.1 Pricing Assumptions)

What is in the documents

• NEC3 - TSC Request for Quotation for the Provision of Billing Software RFQ 29088 for metering 6 Months 22-05-2026.docx

  This document outlines the terms and conditions for the provision and maintenance of billing software. It includes contract data, pricing assumptions, and service information, detailing the scope of work, employer's requirements, and management strategies.

• 1-BOQ for metering 6 Months.xlsx

  This Bill of Quantities details the pricing for the initial one-off work, six months of billing and maintenance services, and preliminary and general costs. It also includes labour rates and travel cost schedules for bidders to complete.

Special conditions

For any queries, please email helen.mahlangu@airports.co.za

Tender documents (3)

• PDFRequest for Quotation for the Provision of Billing Software RFQ 29088.pdf
• DOCNEC3 - TSC Request for Quotation for the Provision of Billing Software RFQ 29088 for metering 6 Months 22-05-2026.docx
• XLS1-BOQ for metering 6 Months.xlsx

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