SAMRC RFI: High-Capacity Cryogenic Storage Systems, Western Cape

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Description

REQUEST FOR INFORMATION (RFI) - HIGH-CAPACITY CRYOGENIC STORAGE SYSTEMS WITH DEMONSTRATED LN2 SUPPLY INDEPENDENCE AND EXTENDED OPERATIONAL AUTONOMY

What this tender is about

The South African Medical Research Council (SAMRC) is issuing a Request for Information (RFI) for high-capacity cryogenic storage systems. These systems must demonstrate independence from external liquid nitrogen (LN2) supply and routine replenishment, maintaining sample integrity below -150°C. The SAMRC seeks information on commercially available solutions capable of storing at least 30,000 cryovials in dry vapour-phase storage. This RFI aims to gather market intelligence on technologies, costs, and operational capabilities. Interested parties should submit detailed information, including functional requirements and commercial responses, by the closing date. This is for information gathering only and does not commit SAMRC to a purchase.

Scope of work

• Provide information on commercially available high-capacity cryogenic storage systems capable of maintaining cryogenic storage conditions without connection to an external liquid nitrogen (LN2) supply and without routine LN2 replenishment.(RFI cryostorage system UCT Final.d..., section INTRODUCTION)
• Systems must maintain all stored samples below -150°C during normal operation, without external LN2 supply and without routine LN2 replenishment, supported by documented technical evidence.(RFI cryostorage system UCT Final.d..., section INTRODUCTION)
• Target application is dry vapour-phase cryogenic storage of biological samples with a proposed minimum capacity of 30,000 cryovials.(RFI cryostorage system UCT Final.d..., section BACKGROUND)

Important requirements

• Systems must maintain all stored samples below -150°C during normal operation without connection to an external LN2 supply and without routine LN2 replenishment.(RFI cryostorage system UCT Final.d..., section APPENDIX A – FUNCTIONAL REQUIREMENTS MATRIX)
• Provide cryogenic storage for at least 30,000 2mL cryovials.(RFI cryostorage system UCT Final.d..., section APPENDIX A – FUNCTIONAL REQUIREMENTS MATRIX)
• Provide dry vapour-phase storage, validated temperature performance at the warmest storage location, and stability during routine access.(RFI cryostorage system UCT Final.d..., section APPENDIX A – FUNCTIONAL REQUIREMENTS MATRIX)
• Provide continuous temperature and applicable LN2 level monitoring, with local audible/visual alarms and exportable temperature logs, alarm events and system records.(RFI cryostorage system UCT Final.d..., section APPENDIX A – FUNCTIONAL REQUIREMENTS MATRIX)
• Provide a minimum 12-month comprehensive warranty and a five-year service and maintenance plan.(RFI cryostorage system UCT Final.d..., section APPENDIX A – FUNCTIONAL REQUIREMENTS MATRIX)
• Electrical supply requirements must be compatible with South African 220-240 V power.(RFI cryostorage system UCT Final.d..., section INFRASTRUCTURE, MONITORING, SAMPLE INTEGRITY AND INTEGRATION)

How to submit

• Submit Part A: Service provider Information, Part B: Service provider Confirmation, proposed system overview, functional and operational capability information, infrastructure, monitoring and integration information, implementation, qualification and training approach, support, maintenance and...(RFI cryostorage system UCT Final.d..., section SUBMISSION REQUIREMENTS)
• Queries concerning this RFI may be submitted to Supply Chain Management, South African Medical Research Council (SAMRC).(RFI cryostorage system UCT Final.d..., section QUERIES AND SUBMISSION)

What is in the documents

• RFI cryostorage system UCT Final.docx

  This document is a Request for Information (RFI) from the South African Medical Research Council (SAMRC) seeking details on high-capacity cryogenic storage systems. It outlines the purpose, background, and specific information required regarding system capabilities, operational...

Special conditions

This RFI is for information gathering purposes (market and price analysis) only and does not constitute a commitment to purchase, contract, or award work. Responses will not be evaluated as bids or proposals and will not form the basis of a contract or confer an advantage in any future procurement process. SAMRC may use the information gathered to refine its requirements, assess market capacity and competition, and determine the most appropriate procurement method. Participation is voluntary, and all response costs shall be borne by the service provider.

Tender documents (1)

• DOCRFI cryostorage system UCT Final.docx

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