Meeting Management Solution for Trans-Caledon Tunnel Authority

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Description

APPOINTMENT OF A SERVICE PROVIDER FOR THE PROVISION OF A MEETING MANAGEMENT SOLUTION FOR A PERIOD OF TWENTY-FOUR (24) MONTHS

What this tender is about

The Trans-Caledon Tunnel Authority (TCTA) is seeking a service provider for a Meeting Management Solution. This is for a period of twenty-four (24) months. The tender is a Request for Bid (Open-Tender) and will close on 11 December 2026 at 11:00. A compulsory briefing session will be held on 20 November 2026 at 10:00. The delivery location for the solution is 1st Floor, Building No. 9, Byls Bridge Office Park, 11 Byls Bridge Boulevard, Centurion. Interested parties must submit their bids according to the instructions provided in the tender documents.

Scope of work

• Provision of a SaaS licence subscription for Administrator users.
• Board/EXCO/Secretariat Licences that are expandable.
• Implementation and configuration of the meeting management solution.
• Training for administrators and end users.
• Data migration and import of historical packs.
• Exit and data export support services.
• Support and Maintenance for the solution.

How to submit

• Submissions must be made by the closing date and time of 11 December 2026 at 11:00.

What is in the documents

• Meeting Management Solution Pricing.xlsx

  This document outlines the proposed pricing schedule for the Meeting Management Solution. It details items such as SaaS licence subscriptions, implementation costs, training, storage, data migration, exit support, and maintenance, with quantities and rates for Year 1 and Year 2.

Special conditions

non

Tender documents (2)

• XLSMeeting Management Solution Pricing.xlsx
• PDFRFB meeting management solution 1112026.pdf

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