Security System Maintenance Tender - Polokwane

Share this tender

Description

The Road Accident Fund (RAF) wishes to appoint a suitable service provider to Maintain, Service and Repair Security System at Polokwane CEC on a month-to-month basis for a period of six (6) months.

What this tender is about

The Road Accident Fund (RAF) is inviting quotations for the maintenance, servicing, and repair of security systems at its Polokwane Customer Experience Centre (CEC). This is a month-to-month contract for a period of six months. The service provider will be responsible for various aspects of security system upkeep, including access control, CCTV, alarm systems, and metal detectors. Bidders must be registered on CSD and meet mandatory requirements such as valid PSIRA certificates and proof of experience. The evaluation will be based on an 80/20 preference point system, considering price and specific goals like HDI, women, and persons with disabilities. Quotations must be submitted via email by 11 November 2026.

Scope of work

• Maintain, service, and repair security systems including access control, CCTV, alarm systems, and walk-through metal detectors at Polokwane CEC.
• Perform twice-monthly maintenance on access control hardware, including cleaning, checking wiring, and battery functionality.(RFQ Document PR10119260 for Securi..., section DETAILED SPECIFICATION)
• Conduct twice-monthly checks on Digital Video Recording/Network Video Recording systems, including cleaning exterior, verifying recording times, and defragmenting drives.(RFQ Document PR10119260 for Securi..., section DETAILED SPECIFICATION)
• Provide training and support to RAF employees on security systems quarterly.(RFQ Document PR10119260 for Securi..., section DETAILED SPECIFICATION)
• Provide a monthly maintenance report detailing all services performed.(RFQ Document PR10119260 for Securi..., section DETAILED SPECIFICATION)

How to submit

• All quotations must be emailed to [contact on the official notice] by the closing date and time.
• Failure to email quotations to the correct address or submitting late quotations will result in disqualification.

What is in the documents

• RFQ Document PR10119260 for Security System Maintenance.docx

  This document contains the Request for Quotation (RFQ) details, including the description of services, closing date, delivery address, and contact information for enquiries. It also outlines the scope of work, detailed specifications for security system maintenance, evaluation...

• SBD 6.1 IN TERMS OF PPR2022 (003).docx

  This document is the Preference Points Claim Form, detailing the 80/20 preference point system applicable to this tender. It outlines how points are awarded for Price and Specific Goals, including Historically Disadvantaged Individuals, Women, and Persons with Disabilities.

• Standard Bidding Document (SDB) 4.docx

  This document is the Bidder's Disclosure form, requiring bidders to declare any employment by an organ of state and relationships with persons employed by the procuring institution. It also requires disclosure of interests in other related enterprises and CSD registration...

Tender documents (5)

• DOCRFQ Document PR10119260 for Security System Maintenance.docx
• PDFAnnexure A - Security Measures (003).pdf
• DOCSBD 6.1 IN TERMS OF PPR2022 (003).docx
• FILEAnnexure B - Bidders Client Reference.odt
• DOCStandard Bidding Document (SDB) 4.docx

Contact person