Tender for Body Worn and Vehicle Cameras for SAPS in Gauteng

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Description

Appointment of a Service Provider for Supply, Delivery, Support and Maintenance of Body Worn and Vehicle Dashboard Cameras and Related Software Solutions for the South African Police Service for a Period of Three (3) Years

What this tender is about

The State Information Technology Agency (SITA) is inviting bids for the supply, delivery, support, and maintenance of body worn and vehicle dashboard cameras, along with related software solutions, for the South African Police Service (SAPS). This is a three-year contract. Key requirements include cameras meeting military standards, advanced encryption, and comprehensive training. Bidders must be registered suppliers and accredited by Original Equipment Manufacturers (OEMs) or Original Software Manufacturers (OSMs). Submissions must be made electronically via the SITA Supplier Oracle ERP portal by the closing date of 29 September 2026 at 11:00 AM. A non-compulsory virtual briefing session will be held on 14 September 2026.

Scope of work

• Establish a three-year contract for the procurement of body worn cameras, vehicle dashboard cameras, and related software solutions for the South African Police Service.(RFB 3286-2026 -Bid Specification.d..., section Scope of Work)
• Provide product-specific training on equipment operation, data management, basic maintenance, troubleshooting, and security for SAPS personnel.(RFB 3286-2026 -Bid Specification.d..., section Scope of Work)
• Ensure general maintenance and availability of spare parts for end-of-range hardware for a period of 5 years, with a 24/7 call logging functionality.(RFB 3286-2026 -Bid Specification.d..., section Scope of Work)
• Provide Digital Evidence Management Software (DEMS) with advanced user data management, audit trails, and secure storage compliant with the ECT Act.(RFB 3286-2026 -Bid Specification.d..., section DEMS Requirements)
• Implement a Video Management Solution (VMS) with an open architecture, supporting various cameras, flexible storage options, and advanced analytics.(RFB 3286-2026 -Bid Specification.d..., section Video Management Solution Requirements)

Important requirements

• Bidders must be Original Equipment Manufacturers (OEM) or Original Software Manufacturers (OSM) Accredited Resellers/Partners/Distributors for the specified solutions.(RFB 3286-2026 -Bid Specification.d..., section Technical mandatory requirements (Stage 2))
• Bidders must provide proof of executing similar supply, installation, configuration, and maintenance projects for Body Worn and Vehicle Dash Cameras, and VMS/DEMS solutions for at least one customer in the past five years.(RFB 3286-2026 -Bid Specification.d..., section Technical mandatory requirements (Stage 2))
• The proposed system must meet specific technical functionality requirements for Body Worn Cameras, including recording format, construction, storage capacity, and power functions.(RFB 3286-2026 -Bid Specification.d..., section Technical Functionality evaluation Requirements (Stage 3))
• The proposed system for Vehicle Dashboard Cameras must meet technical functionality requirements related to recording, construction, storage capacity, and power functions.(RFB 3286-2026 -Bid Specification.d..., section Technical Functionality evaluation Requirements (Stage 3))
• Bidders must ensure compliance with the SAPS infrastructure and environment requirements, including operating systems and database servers.(RFB 3286-2026 -Bid Specification.d..., section Customer Infrastructure and environment requirements)
• Bidders must ensure their tax obligations are in order and provide a valid Tax Compliance Status (TCS) PIN or CSD registration number.(RFB 3286-2026 Invitation To Bid.do..., section Tax Compliance Requirements)

How to submit

• All bid proposals must be submitted via the SITA - Supplier Oracle ERP portal before the closing date and time. The portal is accessible at www.suppliers.sita.co.za.(RFB 3286-2026 Invitation To Bid.do..., section Bid Submission Instructions)
• No manual hard copy submissions, email submissions, or faxed submissions will be accepted.(RFB 3286-2026 Invitation To Bid.do..., section Bid Submission Instructions)
• Bidders are required to submit all returnable documents/information together with their Bids/proposals on or before the closing time and date.(RFB 3286-2026 Invitation To Bid.do..., section Bid Submission Instructions)
• Bids must be delivered by the stipulated closing date and time to the correct address. No late bids will be accepted.(RFB 3286-2026 Invitation To Bid.do..., section Bid Submission Requirements)

What is in the documents

• RFB 3286-2026 Invitation To Bid.docx

  This document outlines the invitation to bid, submission requirements, conditions, and terms for RFB 3286-2026. It details bid submission procedures, tax compliance requirements, and general conditions of contract.

• RFB 3286-2026 -Bid Specification.docx

  This document provides the detailed scope of work, requirements, and evaluation stages for the appointment of a service provider for body worn and vehicle dashboard cameras. It includes technical specifications and mandatory requirements.

Tender documents (4)

• PDFRFB 3286-2026 -Invitation Letter.pdf
• DOCRFB 3286-2026 Invitation To Bid.docx
• DOCRFB 3286-2026 -Bid Specification.docx
• XLSRFB 3286-2026 Pricing Schedule.xlsx

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