Adobe Acrobat Pro Licenses for Western Cape Health - Tender RFB...

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Description

Request for Bid for the Procurement of Two Hundred and Fifty (250) Adobe Acrobat Pro Edition Licenses for a Period of Thirty-Six (36) Months in the Western Cape Government (WCG)- Department of Health and Wellness

What this tender is about

The State Information Technology Agency (SITA) is seeking bids for the procurement of 250 Adobe Acrobat Pro Edition licenses for a period of 36 months. These licenses are for the Western Cape Government (WCG) - Department of Health and Wellness. The software is required for creating, editing, encrypting, protecting, and digitally signing PDF documents, with centralized license management. Bidders must be registered on the Central Supplier Database (CSD) and attend a compulsory virtual briefing session on 30 November 2026. Pricing must be in South African Rand (ZAR) and VAT exclusive. Bids must be submitted electronically via the SITA-Supplier Oracle ERP portal by the closing date of 7 December 2026 at 11:00 AM.

Scope of work

• Provision of 250 Adobe Acrobat Pro Edition licenses for 36 months, including the latest English version, compatibility with Windows 10/11 and macOS Ventura, and functionality for PDF creation, editing, encryption, protection, redaction, and digital signing.
• Centralised license management through the Adobe Admin Console with capability for multiple administrators.
• Access to Adobe product expert support sessions through the Admin Console or equivalent Adobe-supported channel.
• Ability to add additional licenses during the contract period on a pro-rata basis.

How to submit

• All bid proposals must be submitted via the SITA-Supplier Oracle ERP portal before the closing date and time.
• No manual hard copy submissions, email submissions, or faxed submissions will be accepted.
• Bidders are required to submit all returnable documents/information together with their Bids/proposals on or before the closing time and date.
• The proposal must be signed by an authorised employee, agent or representative and bear the initials of the signatory on every page.

What is in the documents

• RFB 3313-2026 - Annexure 5d- Pricing Schedule.xlsx

  This document outlines the pricing schedule for the bid, including instructions for bidders on how to complete the pricing, currency requirements (VAT exclusive, ZAR), and exchange rates for foreign currency. It details the structure for pricing licenses over three years.

• RFB 3313-2026 - Annexure 5b-Invitation to Bid 13-11-2026.docx

  This document contains the formal invitation to bid, details of the compulsory briefing session, closing dates for queries and bids, and submission instructions. It also includes various standard bid documents and general conditions of contract applicable to the tender.

• RFB 3313-2026 - Annexure 5c- Bid Specification.docx

  This document provides the detailed bid specification, including the purpose, background, scope of work, and technical requirements for the Adobe Acrobat Pro Edition licenses. It also outlines the bid evaluation stages and preference requirements.

Tender documents (5)

• XLSRFB 3313-2026 - Annexure 5d- Pricing Schedule.xlsx
• PDFRFB 3313-2026 - Fraud Notice to Bidders.pdf
• PDFRFB 3313-2026 - Annexure 5a-Invitation Letter 13-11-2026.pdf
• DOCRFB 3313-2026 - Annexure 5b-Invitation to Bid 13-11-2026.docx
• DOCRFB 3313-2026 - Annexure 5c- Bid Specification.docx

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