Transport tender for electronic security system maintenance in...

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Description

APPOINTMENT OF A SERVICE PROVIDER TO RENDER MAINTENANCE TO EXISTING ELECTRONIC SECURITY SYSTEM INCLUDING PROCUREMENT, DELIVERY, REPLACEMENT, INSTALLATION AND COMMISSIONING OF ANY NEW ELECTRONIC SECURITY SYSTEM WHEN REQUIRED AT THE NATIONAL DEPARTMENT OF TRANSPORT FOR A PERIOD OF 36 MONTHS

What this tender is about

The National Department of Transport is inviting bids for a service provider to maintain existing electronic security systems and procure, deliver, replace, install, and commission new systems as needed. This contract is for a period of 36 months. A compulsory briefing session will be held on 2026-09-15 at 11:00. Bids must be submitted by 2026-09-30 at 11:00. The delivery location is the Forum Building, 159 Struben Street, Pretoria. Bidders must submit both a paper copy and a protected electronic copy of the Pricing Schedule, with the paper copy prevailing in case of discrepancies. All paper copies of the Pricing Schedule must be signed.

Scope of work

• Appointment of a service provider to render maintenance to existing electronic security system including procurement, delivery, replacement, installation and commissioning of any new electronic security system when required at the National Department of Transport for a period of 36 months.

Important requirements

• Attach certified copies of qualifications to bid for proposed team members.(Annexure D.template ESS.xlsx, sheet Proposed Team)
• Attach verifiable / contactable references to bid for team members' past experience.(Annexure D.template ESS.xlsx, sheet Team detail exp)

How to submit

• Submit a paper copy and a protected electronic copy of the Pricing Schedule. In case of discrepancy, the paper copy prevails. Bidders must sign all paper copies.
• Submit a paper copy and a protected electronic copy of Annexure D. In case of discrepancy, the paper copy prevails. Bidders must sign all paper copies.
• The financial proposal (SBD 3.3) must be completed and signed and submitted in Envelope No. 2. No financials should be copied on USBs.
• Deliver bids to the Forum Building, 159 Struben Street, Pretoria, 0001.

What is in the documents

• Annex B. Pricing template.xlsx

  This document provides instructions and templates for the financial response, including a summary, daily rates, and costing per deliverable. Bidders must complete yellow cells and not alter formatting. Pricing must be in ZAR, excluding VAT.

• Annexure D.template ESS.xlsx

  This document contains templates for compliance with the TOR checklist, company experience, proposed team, and team member experience. Bidders must complete all schedules and sign paper copies.

• ENVELOPE NO.docx

  This document outlines the structure for bid submissions into two envelopes: Functionality Proposal and Price Schedule/Financial Proposal. It also provides the physical and postal address for the National Department of Transport.

Tender documents (5)

• XLSAnnex B. Pricing template.xlsx
• DOCCHECKLIST FOR BIDS.doc
• XLSAnnexure D.template ESS.xlsx
• PDFDOT-13-2026-CS RFP PACK.pdf
• DOCENVELOPE NO.docx

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