SITA Electrical and Mechanical Maintenance Tender - National

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Description

Appointment of a Specialist Service Provider for Electrical and Mechanical Maintenance, Repairs, Supply of Materials and Equipment for a Period of Sixty (60) Months – SITA Offices

What this tender is about

The State Information Technology Agency (SITA) is seeking a Specialist Service Provider for a 60-month contract covering electrical and mechanical maintenance, repairs, and the supply of materials and equipment for SITA offices nationwide. This includes onsite support, critical repairs, and maintenance of electrical and mechanical infrastructure. Bidders must attend a compulsory virtual briefing session on 12 October 2026. Submissions are to be made electronically via the SITA Oracle ERP portal by 11:00 on 26 October 2026. Key requirements include specific technical certifications, experience, and CIDB registration. The evaluation will consider administrative responsiveness, technical capabilities, special conditions of contract, and price and preference points.

Scope of work

• Provision of on-site technical support services for electrical and mechanical infrastructure on an as-and-when-required basis.(RFB 3294-2026 Final Bid Spec.docx, section Onsite Support)
• Maintenance, repair, and replacement of electrical and mechanical infrastructure, including low-voltage distribution boards, HVAC systems, refrigeration, and lighting.(RFB 3294-2026 Final Bid Spec.docx, section Electrical and Mechanical Infrastructure Support and Critica)
• Procurement, supply, and installation of electrical and mechanical equipment and materials.(RFB 3294-2026 Final Bid Spec.docx, section Electrical and Mechanical Infrastructure Support and Critica)
• Supply of personal protective equipment (PPE) for maintenance and repair work.(RFB 3294-2026 Final Bid Spec.docx, section PPE)
• Services required for a period of sixty (60) months on a work order-based or call-out basis.(RFB 3294-2026 Final Bid Spec.docx, section PPE)

Important requirements

• Bidders must attend the compulsory virtual briefing session on 12 October 2026 at 11:00.(RFB 3294-2026 Final Bid Spec.docx, section Attendance of briefing session)
• Bidders must be registered on National Treasury’s Central Bidder Database (CSD).(RFB 3294-2026 Final Bid Spec.docx, section Registered Bidder)
• Bidder must be registered as an Electrical Contractor with the Department of Labour.(RFB 3294-2026 Final Bid Spec.docx, section Technical mandatory requirements (Stage 2))
• Bidder must have executed at least two (2) projects for Installation of Primary Indoor Medium Voltage Switchgear and Infrastructure at a Data Centre or equivalent High Availability Environment within the last ten (10) years.(RFB 3294-2026 Final Bid Spec.docx, section Technical mandatory requirements (Stage 2))
• Bidder must be registered with CIDB with a minimum rating of 7 EB or 7ME or higher.(RFB 3294-2026 Final Bid Spec.docx, section Technical mandatory requirements (Stage 2))
• Bidder must provide at least one (1) qualified Installation Electrician with a valid 3-phase Wireman’s License and minimum five (5) years post-registration experience.(RFB 3294-2026 Final Bid Spec.docx, section Technical mandatory requirements (Stage 2))
• Bidder must provide at least one (1) qualified Refrigeration Mechanic Technician with a valid Trade Test Certificate in Refrigeration or Air Conditioning and minimum five (5) years post-qualification experience.(RFB 3294-2026 Final Bid Spec.docx, section Technical mandatory requirements (Stage 2))
• Bidder must provide a qualified fitter and turner technician with a trade test and five (5) years or longer post-certification experience.(RFB 3294-2026 Final Bid Spec.docx, section Technical mandatory requirements (Stage 2))
• Bidder must accept ALL the Special Conditions of Contract.(RFB 3294-2026 Final Bid Spec.docx, section Technical mandatory requirements (Stage 2))
• All materials supplied must be new, unused, and compliant with applicable SANS standards.(RFB 3294-2026 Final Bid Spec.docx, section Detailed Requirements)
• All works must comply with the Occupational Health and Safety Act, National Building Regulations, Applicable SANS codes, and Electrical Installation Regulations.(RFB 3294-2026 Final Bid Spec.docx, section Detailed Requirements)
• The contractor must be available on a 24/7/365 basis.(RFB 3294-2026 Final Bid Spec.docx, section Electrical and Mechanical Infrastructure Support and Critica)

How to submit

• Bids must be submitted electronically via the SITA - Supplier Oracle ERP portal on or before the closing date and time.(Standard Bidding Document RFB 3294..., section Bid Submission Instructions)
• No manual hard copy submissions, email submissions or faxed submissions will be accepted.(Standard Bidding Document RFB 3294..., section Bid Submission Instructions)
• All returnable documents must be submitted together with the bids/proposals on or before the closing time and date.(Standard Bidding Document RFB 3294..., section Bid Submission Instructions)

What is in the documents

• RFB 3294-2026 Final Bid Spec.docx

  This document details the technical specifications, scope of work, mandatory requirements, evaluation stages, and special conditions for the appointment of a specialist service provider for electrical and mechanical maintenance.

• Standard Bidding Document RFB 3294- 2026.docx

  This document outlines the standard bidding procedures, terms and conditions, returnable documents, and general conditions of contract applicable to the tender.

Tender documents (5)

• PDFRFB 3294-2026 Bid Invitation Letter.pdf
• DOCRFB 3294-2026 Final Bid Spec.docx
• DOCStandard Bidding Document RFB 3294- 2026.docx
• XLSRFB 3294-2026 - Final Price response.xlsx
• PDFRFB 3294-2026 - Notice to Bidders Fraud.pdf

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