UPS System Replacement Tender - Pietermaritzburg

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Description

Appointment of a Service Provider for the Replacement of the Existing Uninterruptable Power Supply (UPS) System at the Pietermaritzburg Data Centre with One (1) Year Installation and Thirty-Six (36) Months Maintenance and Service Plan.

What this tender is about

The State Information Technology Agency (SITA) is seeking a service provider to replace the existing Uninterruptible Power Supply (UPS) system at its Pietermaritzburg Data Centre. The scope includes the supply, installation, and commissioning of two new UPS units (280kVA - 300kVA), replacement of associated electrical panels and cabling, and a 36-month maintenance and service plan for the entire UPS system and batteries. A compulsory briefing session will be held on 21 September 2026. Bids must be submitted electronically via the SITA-Supplier Oracle ERP portal by 2 October 2026 at 11:00 AM. Bidders must be registered on the National Treasury's Central Supplier Database.

Scope of work

• Replacement of 2 UPS modules (Platinum Plus 280 KVA Module UPS 1 and 2) with new modules, including supply, installation, and commissioning of 2 x UPS (280kVA -300 kVA).(RFB 3290-2026 Bid Specification Do..., section Scope of Work)
• Replacement of existing UPS electrical panels to support the new UPS systems and supply and installation of new distribution panels.(RFB 3290-2026 Bid Specification Do..., section Replacement of Distribution Electrical Panels for UPS System)
• Supply and installation of Battery Isolator panel Bank with load-break DC Circuit Breaker.(RFB 3290-2026 Bid Specification Do..., section Supply and installation of Battery Isolator panel Bank)
• Supply, installation, testing, and commissioning of all cabling associated with the UPS system.(RFB 3290-2026 Bid Specification Do..., section UPS System Cabling)
• Provision of temporary supply during installation to ensure no interruption to the data centre load.(RFB 3290-2026 Bid Specification Do..., section Provision of temporary supply during installation)
• Maintenance and servicing of the entire UPS system, including distribution panels, for a period of 36 months.(RFB 3290-2026 Bid Specification Do..., section Maintain and service the entire UPS system for a period of 3)
• Maintenance of the UPS batteries for a period of 36 months.(RFB 3290-2026 Bid Specification Do..., section UPS batteries Maintenance)
• Floor resurfacing and painting after installation to restore the floor's surface.(RFB 3290-2026 Bid Specification Do..., section Scope of Work)
• Commissioning and handover, including documentation, as-built drawings, test certificates, and training for on-site personnel.(RFB 3290-2026 Bid Specification Do..., section Commissioning and handover)

Important requirements

• Bidders must attend a compulsory physical briefing session on 21 September 2026. Failure to attend will result in disqualification.(RFB 3290-2026 Bid Specification Do..., section Attendance of briefing session)
• Bidders must be registered on National Treasury’s Central Supplier Database (CSD).(RFB 3290-2026 Bid Specification Do..., section Registered Supplier)
• Bidders must be registered as an Electrical contractor with the Department of Labour and hold a minimum of one installation electrician (licensed with three-phase wireman).(RFB 3290-2026 Bid Specification Do..., section Technical mandatory requirements (Stage 2))
• Bidders must be accredited with the Original Equipment Manufacturer (OEM) as a reseller to install, support, and maintain the UPS system.(RFB 3290-2026 Bid Specification Do..., section Technical mandatory requirements (Stage 2))
• Bidders must have installed, maintained, and supported UPS systems for at least three (3) customers in the past ten (10) years.(RFB 3290-2026 Bid Specification Do..., section Technical mandatory requirements (Stage 2))
• Bidders must be registered with the Construction Industry Development Board (CIDB) with a minimum rating of 5EB or higher.(RFB 3290-2026 Bid Specification Do..., section Technical mandatory requirements (Stage 2))
• Bidders must accept ALL the Special Conditions of Contract.(RFB 3290-2026 Bid Specification Do..., section Technical mandatory requirements (Stage 2))
• The total price must be VAT inclusive and quoted in South African Rand (ZAR). All additional costs must be included.(RFB 3290-2026 Bid Specification Do..., section Costing and Pricing Conditions)
• Bidders must provide a valid B-BBEE certificate or sworn affidavit.(RFB 3290-2026 Bid Specification Do..., section Preference Requirements)

How to submit

• Bids must be submitted electronically via the SITA-Supplier Oracle ERP portal before the closing date and time. No manual hard copy submissions, email submissions or faxed submissions will be accepted. Bidders are required to submit all returnable documents/information together with their...(RFB 3287-2026 Bid document.docx, section Bid Submission Instructions)

What is in the documents

• RFB 3290-2026 Bid Specification Document.docx

  This document details the technical specifications, requirements, and evaluation stages for the replacement of the UPS system. It includes scope of work, mandatory requirements, special conditions of contract, and preference point system details.

• RFB 3287-2026 Bid document.docx

  This document outlines the general terms and conditions for bidding, submission requirements, and the evaluation process for SITA tenders. It covers administrative and mandatory returnable documents, and preferential procurement policies.

Tender documents (5)

• PDFRFB 3290-2026 - Invitation to bidders.pdf
• DOCRFB 3290-2026 Bid Specification Document.docx
• PDFRFB 3290-2026 - Notice to Bidders_June 2026 Signed.pdf
• DOCRFB 3287-2026 Bid document.docx
• DOCRFB 3290-2026 Bid document.docx

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