CCTV Supply and Installation Tender - Eastern Cape

Share this tender

Description

Request for bid for the Supply, Installation, Configuration, Support and Maintenance of Closed-Circuit Television at Three Government Garages for the Government Fleet Management Services (GFSM)

What this tender is about

The State Information Technology Agency (SITA) is inviting bids for the decommissioning of old CCTV infrastructure and boom gates at the East London Government Garage, and the supply, installation, configuration, support, and maintenance of CCTV surveillance systems at three Government Fleet Management Services (GFMS) facilities in East London, Mthatha, and Gqeberha. The contract will be for a period of three years. Bidders must attend a compulsory briefing session. Submissions must be made electronically via the SITA-Supplier Oracle ERP portal by the closing date of 13 October 2026 at 11:00 AM. All pricing must be VAT exclusive and in South African Rand.

Scope of work

• Decommissioning of existing CCTV infrastructure and boom gate at the East London GFMS facility.(RFB 3291-2026 - Bid Specification ..., section Scope of Work)
• Supply, installation, configuration, support, and maintenance of CCTV surveillance systems at GFMS facilities in East London, Mthatha, and Gqeberha for three years.(RFB 3291-2026 - Bid Specification ..., section Purpose)
• Integration of all sites to be monitored from one central point, including installation of warning signs.(RFB 3291-2026 - Bid Specification ..., section Scope of Work)
• Supply and installation of new CCTV surveillance system, including cameras, recording units, monitors, switches, and boom gates.(RFB 3291-2026 - Bid Specification ..., section Scope of Work)
• Provide secure remote access for authorised GFMS personnel via VPN and dedicated IP address.(RFB 3291-2026 - Bid Specification ..., section Scope of Bid)
• Provide maintenance (corrective and preventative) and support services for a period of three years.(RFB 3291-2026 - Bid Specification ..., section Scope of Bid)

Important requirements

• Bidders must attend a compulsory site briefing session. Failure to attend will result in disqualification.(RFB 3291-2026 - Bid Specification ..., section Attendance of briefing session)
• Bidders must be registered on National Treasury’s Central Supplier Database (CSD).(RFB 3291-2026 - Bid Specification ..., section Registered Supplier)
• The bidder's company must be PSIRA registered.(RFB 3291-2026 - Bid Specification ..., section Technical Mandatory Requirements (Stage 2))
• A minimum of six technical staff members must be PSIRA registered with a minimum of Grade C.(RFB 3291-2026 - Bid Specification ..., section Technical Mandatory Requirements (Stage 2))
• The bidder's company must be accredited by the OEM/OSM of the proposed CCTV surveillance system.(RFB 3291-2026 - Bid Specification ..., section Technical Mandatory Requirements (Stage 2))
• Technical staff must be accredited installers by the OEM of the proposed CCTV surveillance system.(RFB 3291-2026 - Bid Specification ..., section Technical Mandatory Requirements (Stage 2))
• The OEM/OSM of the CCTV cameras solution must be ISO 9001:2015 certified.(RFB 3291-2026 - Bid Specification ..., section Technical Mandatory Requirements (Stage 2))
• Bidder must have executed installation, maintenance, and support of CCTV Surveillance Systems for at least two customers within the past five years.(RFB 3291-2026 - Bid Specification ..., section Technical Mandatory Requirements (Stage 2))
• Bidders must accept all Special Conditions of Contract.(RFB 3291-2026 - Bid Specification ..., section Technical Mandatory Requirements (Stage 2))
• Bidders must confirm compliance with Product/Service Functional Requirements by completing and signing Annex B: Addendum 1.(RFB 3291-2026 - Bid Specification ..., section Technical Mandatory Requirements (Stage 2))
• All pricing must be VAT exclusive and in South African Rand (ZAR).(RFB 3291-2026 - Pricing Schedule.x..., sheet SUMMARY SHEET)
• The total price must include all costs to deliver the goods or render the service, including all applicable taxes, duty fees, logistics/delivery, storage, labour, overtime and subsistence and travel.(RFB 3291-2026 - Pricing Schedule.x..., sheet SUMMARY SHEET)

How to submit

• Bids must be submitted electronically via the SITA-Supplier Oracle ERP portal by the closing date and time.(RFB 3291-2026 - Invitation to Bid...., section Bid Submission Instructions)
• No manual hard copy submissions, email submissions or faxed submissions will be accepted.(RFB 3291-2026 - Invitation to Bid...., section Bid Submission Instructions)
• All returnable documents and information must be submitted together with the bids on or before the closing time and date.(RFB 3291-2026 - Invitation to Bid...., section Bid Submission Instructions)
• Bidders are required to provide their unique personal Identification Number (PIN) issued by SARS or Central Supplier Database (CSD) number.(RFB 3291-2026 - Invitation to Bid...., section Tax Compliance Requirements)

What is in the documents

• RFB 3291-2026 - Pricing Schedule.xlsx

  This document outlines the pricing structure for the bid, including schedules for one-off installation projects, three-year planned preventative and corrective maintenance, and critical spares availability. It specifies that all prices must be VAT exclusive and in ZAR, and...

• RFB 3291-2026 - Bid Specification Document.docx

  This document details the scope of work, technical requirements, evaluation stages, and mandatory requirements for the CCTV system. It includes specifications for cameras, recording units, software, and service level agreements for maintenance and support.

• RFB 3291-2026 - Invitation to Bid.docx

  This document provides the invitation to bid, outlines submission requirements and instructions, general terms and conditions, and details on bid structure, tax compliance, and returnable documents. It also includes information on preferential procurement.

Tender documents (5)

• XLSRFB 3291-2026 - Pricing Schedule.xlsx
• PDFRFB 3291-2026 - Invitation Letter.pdf
• PDFRFB 3291-2026 - Notice to Bidders_June 2026.pdf
• DOCRFB 3291-2026 - Bid Specification Document.docx
• DOCRFB 3291-2026 - Invitation to Bid.docx

Contact person