SITA Tender: Computer Labels for Data Centres in Gauteng

Share this tender

Description

Request for the Procurement and Supply of Computer Labels for All SITA Data Centres for a Period of Five (5) Years. Non Compulsory Virtual Briefing Session Will be Held on 19 October 2026 at 11h00am.

What this tender is about

The State Information Technology Agency (SITA) invites small businesses to bid for the procurement and supply of computer labels for all SITA Data Centres. This is a five-year contract, operating on a 'pay per use' basis. Bidders must be registered on the Central Supplier Database (CSD). A non-compulsory virtual briefing session will be held on 19 October 2026 at 11:00 am. The closing date for questions is 23 October 2026, and the bid closing date is 30 October 2026 at 11:00 am. Submissions must be made electronically via the SITA-Supplier Oracle ERP portal. Late submissions will not be accepted. Bidders must ensure they comply with all mandatory requirements, including tax compliance and submission of required documentation.

Scope of work

• Supply of various computer labels for high-speed laser printers for SITA Data Centres on an 'as and when needed' basis for five years. Volumes are indicative and subject to change.(RFB 3292-2026 Bid Spec.docx, section Scope of Work)
• The labels must be suitable for high-speed laser printing and meet specified requirements.(RFB 3292-2026 Bid Spec.docx, section Customer Infrastructure and environment requirements)

Important requirements

• Bidders must be registered on National Treasury’s Central Supplier Database (CSD).(RFB 3292-2026 Bid Spec.docx, section Registered Supplier)
• Bidders must ensure compliance with their tax obligations and provide a SARS Tax Compliance Status (TCS) PIN or CSD number.(RFB 3292-2026 - Bid Document.doc..., section Tax Compliance Requirements)
• Bidders must be able to supply between 500,000 and 1,000,000 labels within four weeks during peak periods for five years.(RFB 3292-2026 Bid Spec.docx, section Technical mandatory requirements (Stage 2))
• Bidders must have proven experience supplying computer labels to at least two customers in South Africa within the last three years.(RFB 3292-2026 Bid Spec.docx, section Technical mandatory requirements (Stage 2))
• Bidders must accept all Special Conditions of Contract.(RFB 3292-2026 Bid Spec.docx, section Technical mandatory requirements (Stage 2))
• Bidders must provide a back-to-back agreement with a label manufacturing company, or evidence of their own manufacturing capability.(RFB 3292-2026 Bid Spec.docx, section Bidder Supply Capacity)
• All bids must be submitted on the official forms provided and in the manner prescribed.(RFB 3292-2026 - Bid Document.doc..., section Bid Submission Requirements)

How to submit

• All bid proposals must be submitted via the SITA-Supplier Oracle ERP portal at www.suppliers.sita.co.za before the closing date and time.(RFB 3292-2026 - Bid Document.doc..., section Bid Submission Instructions)
• No manual hard copy submissions, email submissions or faxed submissions will be accepted.(RFB 3292-2026 - Bid Document.doc..., section Bid Submission Instructions)
• Bidders are required to submit all returnable documents/information together with their Bids/proposals on or before the closing time and date.(RFB 3292-2026 - Bid Document.doc..., section Bid Submission Instructions)
• Bidders must complete the bid pricing schedule in the provided Excel spreadsheet format.(RFB 3292-2026 Bid Spec.docx, section Bid Pricing Schedule)

What is in the documents

• RFB 3292-2026 - Bid Document.docx

  This document outlines the invitation to bid, submission requirements, terms and conditions, bidder disclosure forms, preferential procurement details, and general conditions of contract. It details the evaluation stages and mandatory returnable documents.

• RFB 3292-2026 Bid Spec.docx

  This document provides the detailed bid specification, including the scope of work, product requirements, service elements, special requirements, and evaluation criteria. It also covers technical mandatory requirements, special conditions of contract, and preference point system.

• RFB 3292-2026 Price response.xlsx

  This spreadsheet contains the pricing schedule for the bid, including instructions for completion, unit of measure, quantities, unit prices, and line prices for each year of the contract.

Tender documents (5)

• DOCRFB 3292-2026 - Bid Document.docx
• DOCRFB 3292-2026 Bid Spec.docx
• XLSRFB 3292-2026 Price response.xlsx
• PDFRFB 3292-2026 - Annexure 7-Fraud awareness.pdf
• PDFRFB 3292-2026-Invitation to bidder letter.pdf

Contact person