SITA Office Space Lease Tender - Northern Cape

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Description

Request for bid for the Appointment of a Service Provider to Provide a Suitable Office Space for SITA Kimberley Through an Operating Lease Agreement for a Period of Five (5) Years.

What this tender is about

The State Information Technology Agency (SITA) is seeking a service provider to lease suitable office space in Kimberley, Northern Cape, for a period of five years. The required space is approximately 500m² with 11 parking bays, including one for disabled persons. Buildings must meet a minimum Grade B standard. Bidders must be registered on the Central Supplier Database. Submissions must be made electronically via the SITA-Supplier Oracle ERP portal by the closing date of 4 November 2026 at 11:00 AM. A non-compulsory virtual briefing session will be held on 22 October 2026 at 11:00 AM. Late submissions will not be accepted. All bids must be submitted on the official forms provided.

Scope of work

• Lease of commercial office space for a period of 5 years, approximately 500m² in size.(RFB 3297-2026 - Annexure 1-Bid Spe..., section Scope of Work)
• Provision of 11 parking bays, including 1 disabled parking bay, located at the same building as the office space.(RFB 3297-2026 - Annexure 1-Bid Spe..., section Scope of Work)
• Office space must meet minimum building grading requirements of Grade B to A.(RFB 3297-2026 - Annexure 1-Bid Spe..., section Technical and Functional requirements)
• Ensuring accessibility for disabled persons, including ramps and accessible toilet facilities.(RFB 3297-2026 - Annexure 1-Bid Spe..., section Technical and Functional requirements)

Important requirements

• Bidders must be registered on National Treasury’s Central Supplier Database (CSD).(RFB 3297-2026 - Annexure 1-Bid Spe..., section Registered Supplier)
• The bidder must be the registered owner of the building, or appointed as a managing agent/proxy, or have approval to sublet from the registered owner.(RFB 3297-2026 - Annexure 1-Bid Spe..., section Technical mandatory requirements (Stage 2))
• Bidder must accept ALL Special Conditions of Contract.(RFB 3297-2026 - Annexure 1-Bid Spe..., section Technical mandatory requirements (Stage 2))
• All electrical installations must comply with minimum standards and a Certificate of Compliance (COC) must be provided.(RFB 3297-2026 - Annexure 1-Bid Spe..., section Technical and Functional requirements)
• The bidder must provide a proposed office space floor layout/plan indicating open plan workstations, separate entrance, emergency exit, and reception entrance for SITA.(RFB 3297-2026 - Annexure 1-Bid Spe..., section Technical Functionality evaluation Requirements (Stage 3))
• The proposed office space must be located within a 10km radius of Kimberley Post Office and be accessible by public transport.(RFB 3297-2026 - Annexure 1-Bid Spe..., section Technical Functionality evaluation Requirements (Stage 3))
• Bidders must ensure compliance with their tax obligations and provide a Tax Compliance Status (TCS) PIN or CSD registration number.(RFB 3297-2026 - Annexure 5B-Invita..., section Tax Compliance Requirements)

How to submit

• All bid proposals must be submitted via the SITA - Supplier Oracle ERP portal before the closing date and time.(RFB 3297-2026 - Annexure 5B-Invita..., section Bid Submission Instructions)
• No manual hard copy submissions, email submissions or faxed submissions will be accepted.(RFB 3297-2026 - Annexure 5B-Invita..., section Bid Submission Instructions)
• Bidders are required to submit all returnable documents/information together with their Bids/proposals on or before the closing time and date.(RFB 3297-2026 - Annexure 5B-Invita..., section Bid Submission Instructions)
• The proposal must be signed by an authorised employee, agent or representative of the bidder and bear the initials of the signatory at the bottom of every page.(RFB 3297-2026 - Annexure 5B-Invita..., section Bid Submission Instructions)

What is in the documents

• RFB 3297-2026 - Annexure 5B-Invitation to Bid.docx

  This document contains the invitation to bid, bid submission requirements, instructions, conditions, and general conditions of contract. It outlines the process for submitting bids, including tax compliance and personal information handling.

• RFB 3297-2026 - Annexure 1-Bid Specification Document.docx

  This document details the technical, pricing, and preference points requirements for the office space lease. It includes scope of work, corporate office space requirements, building specifications, and evaluation stages.

Tender documents (5)

• PDFRFB 3297-2026 - Annexure 7-Fraud awareness.pdf
• DOCRFB 3297-2026 - Annexure 5B-Invitation to Bid.docx
• DOCRFB 3297-2026 - Annexure 1-Bid Specification Document.docx
• XLSRFB 3297-2026 - Annexure 5C-Pricing Schedule.xlsx
• PDFRFB 3297-2026 - Annexure 5A-Invitation Letter.pdf

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